Job Description

Administrative Program Specialist A (Early Childhood Operations) Print ( Apply ? Administrative Program Specialist A (Early Childhood Operations) Salary $2,978.00 - $5,843.00 Monthly Location Baton Rouge, LA Job Type Classified Job Number LDOE50591315-111224RK-EC Department Education-State Activities Opening Date 11/12/2024 Closing Date 11/17/2024 11:59 PM Central Description Benefits Questions Supplemental Information This position is located in Baton Rouge, LA Office of Teaching and Learning - Early Childhood Operations Job Focus Areas: This Administrative Program Specialist A is located within the Office of Early Childhood Operations and reports to the Program Manager 3-SS. Some of the duties and responsibilities that will be performed in this position include, but are not limited to the following: Leads the fiscal management of the Division of Licensing. Coordinates with administrators the submission of required Federal reports to regulatory agencies within timeliness. Creates and maintains data for customer service survey. Plans, directs, monitors and coordinates all activities for Division of Licensing involving onboarding new employees and those employees who are exiting the department's employment. Coordinates with program administrators tracking of timely payments of contract Purchases orders, et. within the appropriate funding categories. Provides assistance in hosting trainings, webinars, conference calls and other trainings. Hosting activities include assistance in program planning, scheduling speakers, arranging logistics, operating audio visual equipment, negotiating with hotel staff, reconciling contracts with services rendered recommending approval for payments, and originating related correspondence. Works independently on special projects or other duties assigned by the Program Manager 2-Social Services. Candidates with the following skills and competencies are encouraged to apply: Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. Making Accurate Judgments:The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards. Using Data: The ability to use relevant and valid data to inform a recommendation for action. Accepting Direction:The ability to accept and follow directions from those higher in the chain of command. Acting Decisively:The ability to make decisions quickly and effectively. Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources. Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization. Managing Systems: The ability to predict and manage the effects of actions on interrelated or interacting components of a team, department, or organization. Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity. Working with Financial Information: The ability to use financial data to guide, drive, and convey the financial standing and/or outlook of an organization. **Note regarding the advertised pay range: The maximum amount listed is the maximum salary a person can make over their career,NOT the maximum amount we are allowed to pay a new hire. One position is available and it is located in Baton Rouge, LA.The person hired for this position is expected to regularly report to the Baton Rouge office. This position may be filled by a probationary new hire, or by promotion of any current permanent classified Louisiana state employee. Current permanent classified state employees may be required to accept a probationary appointment, if selected. You may attach a resume;however only the information listed on the online application will be considered to determine qualification. All education, prior experience, including dates related to education and prior experienceMUSTbe listed on the online application. To be considered for this position, you are encouraged to attach a copy of your college transcript(s) to your online application. No Civil Service testscore is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. NOTE: Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. For further information about this vacancy contact: ldoejobs@la.gov Louisiana Department of Education - Human Resources PO Box 94064 Baton Rouge, LA 70804 Louisiana is a State as a Model Employer for People with Disabilities. Minimum Qualifications MINIMUM QUALIFICATIONS: A baccalaureate degree. SUBSTITUTIONS: Six years of full-time work experience in any field may be substituted for the required baccalaureate degree. Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows: A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree. 30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree. 60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree. 90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree. 120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree. College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree. NOTE: Any college hours or degree must be from an accredited college or university. Job Concepts Function of Work: To perform responsible, administrative functions in support of an organizational unit. OR To manage a specialized departmental or statewide program. Level of Work: Entry. Supervision Received: General from higher-level supervisory personnel. Supervision Exercised: May supervise 1-2 lower level personnel. Location of Work: May be used by all state agencies. Job Distinctions: Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level. Differs from Administrative Coordinator 4 by the presence of professional duties that involve a variety of administrative functions or responsibility for a specialized departmental or statewide program. Differs from Administrative Specialist--B by the absence of a moderate degree of complexity, impact, or independence in assigned duties and program areas. Examples of Work ADMINISTRATIVE FUNCTIONS Performs responsible duties related to the proper operation, coordination, and management of at least two of the following administrative functions: Laundry, Mail Operations, Printing, Telecommunications, Vehicle Management, Dietary, Facility Maintenance, Risk Management, Inventory Control, Purchasing, Records Management, Rentals and Leases, Safety, Security, Budget, Contracts/Grants, Fiscal Management (payroll, payables, receivables, etc.), Information Technology, and Personnel. PROGRAM MANAGEMENT Manages the operations of a departmental or statewide program, including fiscal responsibility for purchasing and budgetary reporting. Establishes, implements, and revises (as necessary) the program's standards and guidelines. Coordinates program information by maintaining databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc. Performs certification and eligibility duties as it relates to the program. Ensures program compliance to Federal and State regulations. Administers contracts (such as property leases and service agreements) as they pertain to the program. May supervise a small program support staff. May require a special license and/or continuing education in the program field. May serve as a member of a board or committee relevant to the program's mission. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at Parental Leave- Up to six weeks paid parental leave More information can be found at Holidays and Leave - State employees receive the following paid holidays each year: New Year's Day Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day. *** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): Louisiana State Employees Retirement System ( LASERS has provided this video ( to give you more detailed information about their system Teacher's Retirement System of Louisiana ( Louisiana School Employees Retirement System ( among others 01 I understand that information on this application may be subject to investigation and verification and that any misrepresentation or material omission, including on my responses to supplemental questions, may cause my application to be rejected, my name to be removed from the eligible register, and/or subject me to disqualification from future job opportunities and/or dismissal from state service. Yes No 02 I understand that this position is located in Baton Rouge, LA and that if hired, I am expected to regularly report to the Baton Rouge office. Yes No 03 Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command. I have no experience and/or am uncomfortable accepting direction I have limited experience or require assistance to accept direction I can accept direction I can accept directions and help others improve their ability to accept direction 04 Explain your rating by providing specific and relevant examples in the box below. 05 Rate your ability to act with ethics and integrity based on our definition: The ability to be consistent, honest, and a trustworthy steward of State resources. I have no experience and/or am uncomfortable acting with ethics and integrity I have limited experience or require assistance to act with ethics and integrity I can act with ethics and integrity I can act with ethics and integrity and help others improve their ability to act with ethics and integrity 06 Explain your rating by providing specific and relevant examples in the box below. 07 Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards. I have no experience and/or am uncomfortable making accurate judgments I have limited experience or require assistance to make accurate judgments I can make accurate judgments I can make accurate judgments and help others improve their ability to make accurate judgments 08 Explain your rating by providing specific and relevant examples in the box below. 09 Rate your ability to manage time based on our definition: The ability to control your time to increase effectiveness, efficiency, or productivity. I have no experience and/or am uncomfortable managing time I have limited experience or require assistance to manage time I can manage time I can manage time and help others improve their ability to manage time 10 Explain your rating by providing specific and relevant examples in the box below. 11 Rate your ability to work with financial information based on our definition: The ability to use financial data to guide, drive, and convey the financial standing and/or outlook of an organization. I have no experience and/or am uncomfortable working with financial information I have limited experience or require assistance to work with financial information I can work with financial information I can work with financial information and help others improve their ability to work with financial information 12 Explain your rating by providing specific and relevant examples in the box below. 13 Are you a current employee of the Louisiana Department of Education? Please note - teachers and other employees of the school system are NOT considered employees of the LA Department of Education: Yes No Required Question Agency State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website Apply Please verify your email addressVerify Email

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